Vendor Deadline |
Task |
ASAP

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Review the Marketing Toolkit
Explore Activation Opportunities
Access promotional assets to help you to spread the word about #TRE25 and browse available sponsorship opportunities.
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ASAP
San Antonio Police Department Off-Duty Employment Unit |
Order Booth Security
If your booth contains valuables which are difficult to secure or setup/ teardown on a daily basis, you may want to hire your own security guard overnight. |
September 9, 2025
(Early Bird Deadline)
October 14, 2025
(Advance Discount Deadline)

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Order Lead Retrieval
You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event.
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October 27, 2025 -
November 19, 2025

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Ship to Freeman Warehouse
If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the indicated timeframe. Freeman will deliver your materials to your booth prior to the event. Please contact Freeman for all associated fees.
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November 3, 2025

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Freeman Online Ordering
If you will be ordering any of the following items, please do so before the deadline:
- Order Furniture & Accessories
- Electrical
- Water, Drainage & Compressed Air
- Audio Visual
- Booth Package & Rental Exhibits
- Order Flooring
- Order Signs & Graphics
- Order Labor
- Mannequins - Order form coming soon
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Incentive order deadline: November 15, 2025

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Order Internet/ Technical & Telephone
Henry B González has complimentary WIFI available in all public spaces and meeting rooms (this does include Exhibit Halls and Ballrooms). Speeds may vary depending on device capabilities and service is vulnerable to interference from other wireless devices. If you are conducting a product demonstration, presentation, or streaming video over the Internet, the purchase of a wired Internet connection is strongly recommended.
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November 20, 2025
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Book Hotel Rooms
Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing.
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November 29, 2025

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Ship to Show Site Label
Freeman will begin receiving materials on-site on this date. Shipments arriving prior to November 29, 2025 may be refused by the venue and/or incur additional charges. Freeman will receive your materials and deliver them to your booth space. Please contact Freeman for all associated fees.
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